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Meeting agenda template word7/14/2023 A board chair that uses the board meeting agenda efficiently increases productivity by not dwelling too long on issues that are better addressed in committees.Ī clear agenda clarifies action items and designates who is responsible for addressing them, so that the board makes progress. It helps him move from one meeting item to the next, while addressing all business items and giving all board members an opportunity to participate. The agenda serves as the roadmap for the board chair. The date of the next meeting should follow the adjournment item, so that board members will be reminded to put it on their calendars. ![]() He should state the time that the meeting closed, so that the secretary may including it in the board minutes. ![]() This is a formal closing of the meeting by the board chair. Any other business may be brought up at this time, for example, items that may need to be added to the next meeting’s agenda. Comments, Announcements, and Other BusinessĪt this point in the agenda of board meetings, members may make announcements, such as offering congratulations or condolences, or make other special announcements. This may include tabling them, delaying action to a future date, or referring them to a committee. New Businessīoard members should have a discussion about new business items and identify a plan to take action. Items may be tabled or referred to committee for further exploration. Items should include past business items that are unresolved, need further discussion, or require a board vote. Here are more tips on how to write a board report. Subsequent reports may be given by committee chairs. Understanding financial reports may also generate discussion about potential opportunities. Board members should make an effort to understand the financial reports so that they can identify potential financial threats. The Executive Director should give board members on overview of the business outlook including positive and negative trends, major initiatives, business updates, and other aspects of the business.įollowing the Executive Director report, the Finance Director gives a report. This report should include a review of operations and projects. This first report should be a report from the Executive Director. The fourth item on the agenda of board meetings is the reports. If they have not contacted the secretary prior to the meeting with corrections or changes to the minutes, they have to opportunity to make them during this item on the agenda.īoard members have an ethical and legal responsibility to make sure that the recording of the minutes accurately reflect the board’s business. In most cases, board members should have received a copy of the minutes prior to the meeting. The third item on the agenda should list “Approval of Minutes” along with the date of the most recent meeting. Having no changes, the agenda moves to approving the prior meeting’s minutes. Additions and deletions to the agenda will be made at this time. The second order of business is for the chair to ask for changes to the agenda. After the meeting is called to order, the board chair may make welcoming remarks, ask for introductions, or read the organization’s mission and vision statements. The secretary enters the time of the call to order in the minutes. The first order of business is for the chair to announce the call to order, along with the time. It should also include the date, time, and location of the meeting. The heading of the agenda should state the name and address of the organization. Other parts of the agenda appear like an outline using Roman numerals to identify board items for discussion. The typical written agenda has a heading of identifying information. Structure of a Typical Board Meeting Agenda After the chair calls the meeting to order, the agenda of a board meeting may be modified at the start of the meeting by board member request. The final agenda helps the board chair keep the board meeting on track and moving along. Once the secretary finalizes the agenda, it should be sent out to all members in enough time for them to review it and request additions, deletions, or changes. This reminds board members to prepare reports or other documents that need to be brought before the board. The secretary should preplan the agenda by reviewing the past agenda and minutes and ask board members for items or issues to be included. The prior meeting’s agenda serves as a template for the next meeting. ![]() Board meeting agendas include items for managing routine business and for tackling special projects.ĭOWNLOAD THIS BOARD MEETING AGENDA TEMPLATE Having an established and focused board meeting agenda helps the board maximize accuracy, efficiency, and productivity. ![]() It’s a rare meeting where the board of directors has enough time to accomplish everything that it needs to.
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